Finance Administrator

As our new Finance Administrator, you will join a small finance team, in Mons, which consists of four people in total.  You will be interacting with finance teams across Europe and doing the following activities:

·         Creating and sending financial documents to different departments.

·         Checking invoices for accuracy before the payments can be authorised.

·         Creating vendors/new suppliers and their associated purchase orders in our financial system (DRMIS).

·         Conducting post-payment verifications.

·         Keeping up-to-date with contracting regulations, compliance and financial policies.

·         Compliance checking.

·         Maintaining the shared Outlook mailbox and responding to emails as required.

·         Receiving inbound telephone enquiries and making outbound telephone calls as needed.

NON-NEGOTIABLE FACTORS HAVING AN IMPACT ON YOUR ELIGIBILITY FOR EMPLOYMENT

1.      You must be a citizen of a current NATO member country.

2.      You must be willing to undergo a background investigation in order to obtain a valid security clearance certificate from your own NATO member country (if required for the specific position). Only citizens of a NATO member country are able to obtain a NATO security clearance.

3.      If your country of citizenship has compulsory military service (conscription), you must have completed any initial term of compulsory military service (conscription) required of you under the provisions of your country of citizenship’s legislation. If your country of citizenship does not have compulsory military service (conscription), then this does not apply to you.

4.      You must be willing to provide the required documentation in order to obtain ‘reliability status’ (locally conducted background check which must be completed before we are able to issue an employment contract).

OPERATIONAL & ORGANISATIONAL NEEDS

1.      Depending on work requirements, hours of work will vary from time to time

Essential Criteria

- To be considered for this position, your CV and/or motivation letter must clearly evidence how you meet the following essential education, essential language and essential experience (listed below) - 

- If your CV and/or motivation letter do not clearly evidence the following essential criteria, your application will be rejected -

Essential Education (must be clearly evidenced on your CV and/or motivation letter)

·         Completion of secondary education or an equivalent combination of education, training and/or experience. An equivalent combination of education, training and/or experience is defined as two years secondary education and experience, usually gained over two years, working in an office environment

Essential Language (must be clearly evidenced on your CV and/or motivation letter)

·         English

Essential Experience (must be clearly evidenced on your CV and/or motivation letter)

·         Experience providing financial administrative support in an office environment.

·         Experience in using financial and/or accounting systems such as SAP or other commercial accounting systems

·         Experience using Microsoft Office Applications such as Excel, Word, Outlook, PowerPoint and Teams

- To be considered for this position, your CV and/or motivation letter must clearly evidence how you meet the above essential education, essential language and essential experience -

- If your CV and/or motivation letter do not clearly evidence the above essential criteria, your application will be rejected -

Essential Skills & Abilities (to be assessed later, using a written assessment and/or a pre-recorded video interview)

·         Client service orientation

·         Teamwork

·         Discretion

·         Reliability

·         Integrity

·         Ability to work independently

·         Ability to communicate effectively orally

Asset Criteria

ADDITIONAL INFORMATION

·         Your application must include a valid email address and you must ensure that this address is functional and monitored at all times. It should be able to accept messages from unknown users (some email systems block these types of email). It is the candidates' responsibility to inform us of a change of contact information during the course of this selection process. Failure to respond in a prescribed timeframe may result in elimination from this process. 

·         You could be assessed using one or more of the following tools: written assessment (in English), pre-recorded video interview (in English), face-to-face ‘right-fit’ interview (in English), reference checking, and any other assessment tools required.

·         Your overall conduct and communications, including email correspondence and telephone calls, throughout the entire process may be used in the assessment of your written or oral abilities in English and your overall communication abilities.

·         Achieving the pass mark on any of the assessments used does not mean you will move forward in the selection process. Management may decide to use a score that is higher than the pass mark on any of the evaluations used throughout the selection process. 

·         Appointments are based on merit, which is achieved when the person appointed meets the essential qualifications for the work to be performed, and consideration has been given to:

·         Any additional or desirable qualifications that are an asset to perform the work or for the organization, currently or in the future;

·         Any current or future operational requirements; and/or

·         Any current or future organisational needs.

·         Costs associated with assessment, obtaining documentation to achieve reliability status or relocation will not be paid for or reimbursed by the employer (i.e. travel, documents or any other associated costs/fees)

·         Lateral internal transfers are possible within our organisation, and these individuals will be given preference in the recruitment process.

·         As part of the application process, you will be expected to upload valid evidence of your valid legal entitlement to work in Belgium. Please note that the Canadian Forces Support Unit (Europe) does not sponsor any work permits directly or indirectly.

·         Reliability Status and/or NATO Security Clearance:  The selected candidate must meet this condition on appointment and maintain it throughout their tenure in the position.

·         The successful applicant will be obliged to take care of their own safety and health at their prospective place of work within their ability and in accordance with the instructions and orders of the employer. Furthermore, they are also obliged to take care of the safety and health of persons, who are affected by their actions or omissions at work.  They are to report any direct and considerable danger to health and safety as well as failures of the safety systems to the employer or the relevant supervisor without any undue delay.

·         Only applications submitted in English will be considered.

- You are kindly asked to apply officially via the above application link only –

- Applications received via email, post, telephone, in-person, DM or any other unofficial method will not be considered valid -