Are you passionate about procurement? As our new Procurement Supervisor, you will be supervising a small team of Procurement Officers and processing procurement and purchasing files to ensure that the right goods and services are procured in a compliant and cost-effective manner. You will be joining a team of military and civilians who support the Canadian Armed Forces (CAF) Operational Support Hub Europe (OSHE), based in Köln.

What does a typical week look like?

• Checking and validating the work completed by your Procurement Officers.
• Producing compliant and well-organised procurement files.
• Checking that the budget funds from the requesting departments are sufficient to cover the cost of their requested purchases. 
• Obtaining quotes for goods and services and ensuring that the bidders are treated in a fair and transparent manner.
• Advising about best value and making recommendations to your stakeholders (the requesting department).
• Maintaining accurate electronic records of procurement decisions.

What qualities do you offer?

• Proven expertise in procurement/purchasing.
• A natural and inspiring leader who is experienced in successfully supervising and motivating a team of employees.
• A competent user of SAP (or DRMIS) or any other similar computer based procurement software as part of your daily work.
• Sound decision making.
• Your colleagues and managers can always depend on you.
• You thrive on collaboration and teamwork.
• You can communicate tactfully and effectively in spoken and written German & English.
• You manage your own time and can plan and organise your day to ensure that your work and the work of your team is prioritised appropriately.

NON-NEGOTIABLE FACTORS HAVING AN IMPACT ON YOUR ELIGIBILITY FOR EMPLOYMENT

1.             You must be a citizen of a current NATO member country. The reason for this is detailed in point 2, below;

2.       You must be willing to undergo a background investigation to obtain and maintain a valid security clearance certificate from your own NATO member country (if required for the specific position) and subsequently to obtain and maintain a NATO security clearance.

3.             If your country of citizenship has compulsory military service (conscription) for its citizens, you must have completed your compulsory military service (conscription) as per your country of citizenship’s legislation. If your country of citizenship does not have compulsory military service (conscription) for its citizens, this requirement is not relevant for you.

4.             You must be willing to provide the required documentation to obtain a locally conducted ‘reliability status’.

5.             You must be able to obtain and maintain a criminal record check (required as part of the 'reliability status' process)

Important Message

Candidates are to use their CV and letter to clearly demonstrate how they meet the experience factors listed in the essential qualifications (see below), and if applicable, the asset qualifications. If your application does not clearly evidence how you meet all the ‘essential qualifications', it cannot be considered and it will be rejected.

Therefore, it is important that your CV and/or letter are up-to-date and that they clearly evidence all the essential criteria as outlined above.

In order for your application to be considered, it must clearly evidence how you meet the following 'Essential Qualifications'

Education

• Minimum successful completion of secondary school in combination with successful completion of commercial apprenticeship/vocational training (Mittlere Reife mit abgeschlossener kaufmännischer  Ausbildung), or similar level of education obtained through work experience

Language

• Both English and German are essential

Experience

• A minimum of one year of experience in procurement or contract management
• A minimum of one year of experience in a supervisory/team leadership position

The following 'Essential Qualifications' will be assessed at a later date via written assessment and/or pre-recorded video interview

Abilities

• Ability to communicate effectively orally (in German and English)
• Ability to communicate effectively in writing (in German and English)

Skills

• Leadership
• Judgement
• Dependability
• Teamwork
• Planning
• Time Management

The following 'Asset Qualifications' can add further value to your application. These are desirable, but not essential.

Asset Experience

• Experience using SAP (or DRMIS)
• Experience working with the armed forces of a NATO member country

Asset Ability

• Ability to communicate in another European language of a current NATO member country (in addition to German and English)

Conditions of employment

• Must be able to obtain and maintain a Reliability Status
• Must be able to obtain and maintain a NATO Security clearance at the level NATO SECRET

Operational requirements

• Hours of work may vary from time to time, 
• Willingness and ability to complete mandatory education/training relevant to the position in Germany or Canada and maintain the relevant certification throughout the duration of employment. 

Organisational Requirements

• For operational or unforeseen business reasons, employees must be willing and able to work from home, if requested to do so by their supervisor/manager. However, this position is based at the office and it is not a remote position.

Additional Information

• Your application must include a valid email address and you must ensure that this address is functional and monitored at all times and accepts messages from unknown users (some email systems block these types of email). It is the candidates' responsibility to inform us of a change of contact information during the course of this selection process. Failure to respond in a prescribed timeframe may result in elimination from this process.
• You may be assessed using one or more of the following tools: written assessments (online or in-person), interviews (pre-recorded video, Microsoft Teams or in-person), reference checking, and other assessment tools.
• Your overall conduct and communications, including email correspondence and telephone calls, throughout the entire process may be used in the assessment of qualifications.
• Achieving the pass mark on any of the stages/assessments used does not guarantee you will move forward in the selection process. Management may decide to use a score that is higher than the pass mark on any of the evaluations used throughout the selection process.
• Appointments are based on merit, which is achieved when the person appointed meets the essential qualifications for the work to be performed, and consideration has been given to:
  • • • • Any additional or desirable (asset criteria) to perform the work or for the organisation, currently or in the future;
        • Any current or future operational requirements; and/or
        • Any current or future organisational needs.
• Costs associated with assessment, obtaining documentation to achieve reliability status or relocation will not be paid for or reimbursed by the employer (i.e. travel or any other associated costs/fees)
• Lateral (internal) transfers are possible within the organization, and these individuals will be given preference in the staffing process.
• As part of the application process, you will be expected to upload valid evidence of your entitlement to work in Germany. Please note that the Canadian Forces Support Unit (Europe) does not sponsor any work permits directly or indirectly.
• Only applications submitted in English will be considered.

INFORMATION LEAFLET: Germany

Some basic information regarding contract conditions

Reference Material:

Collective Tariff Agreement (CTA II)

- You are kindly asked to apply officially via the above application link only -

- Applications received via any other method will not be considered valid -

About Regional Civilian Personnel Office Europe (RCPO(E))

We are part of the Canadian Forces Support Unit Europe (CFSU(E)) within the Canadian Department of National Defence (DND). Together the Canadian DND and the Canadian Armed Forces (CAF) form the largest and most complex organization in Canada. Our role is to provide support to the CAF and their operations and missions outside of Canada.

The RCPO(E) supports all aspects of human resources management and the full life cycle of civilian employment.

We employ approximately 150 civilians of all types throughout Europe and provide HR support services to their entities outside of DND/CAF such as: Canadian Forces Morale and Welfare Services, Children Education Management, Operational Support Hub Europe and Public Services and Procurement Canada etc.

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