Welcome to the Regional Civilian Personnel Office 

013-GC-01-24 Administrator - Finance

About Regional Civilian Personnel Office Europe (RCPOE)

We are part of the Canadian Forces Support Unit Europe within the Department of National Defence. Together the Department of National Defence (DND) and the Canadian Armed Forces (CAF) form the largest and most complex organization in Canada. Our role is to provide support to the CAF and their operations and missions abroad.

The RCPOE supports all aspects of human resources management and the full life cycle of civilian employment.

We employ approximately 150 civilians of all types throughout Formation Europe and provide HR support services to there entities outside of DND/CAF such as: Canadian Forces Morale and Welfare Services, Children Education Management and Public Services and Procurement Canada.

Factors having an impact on your eligibility for employment:

1. You must be a national of a NATO member country
2. You must have completed any initial term of compulsory military service required of you under the provisions of your national legislation
3. You must be willing to undergo a background investigation in order to obtain a valid security clearance certificate from your nation

Important messages

Candidates are to use the cover letter to clearly demonstrate how they meet the experience factors listed in the essential qualifications, and if applicable, the asset qualifications. It is recommended that applicants use each factor mentioned in ‘Education and Experience Requirements’ as a sub-header demonstrating how they meet the experience, including the time period during which the experience was obtained. Resumes will be used as a secondary source to validate the experience described in the cover letter. Failure to provide this detailed information may result in your application being rejected from the process.

Work environment

Under general supervision of the Operational Support Hub Europe (OSH-E) Deputy Commanding Officer, the incumbent performs invoice processing, contract files management, and other financial assistance to the contracting cell in support of the Canadian Armed Forces’ (CAF) European-based operations. In addition, the incumbent performs administrative and clerical functions in the OSH-E Administrator’s absence.

In order to be considered, your application must clearly explain how you meet the following (essential qualifications)

Education

• Completion of higher-level secondary school (e.g. Realschule) AND completed apprenticeship or vocational training program (e.g. Ausbildung) in field related to Business, Administration, or Finance; OR an acceptable combination of education, training and/or experience.

Language

• English and German Essential

Experience

• Experience in the use of Microsoft Office applications, including Excel and Outlook (or other comparable email programs).

The following will be applied / assessed at a later date (essential for the job)

Abilities

• Ability to communicate effectively orally
• Ability to communicate effectively in writing
• Ability to plan and organize
• Ability to work under minimal supervision

Personal Suitability

• Attention to Detail
• Reliability
• Teamwork
• Integrity

The following may be applied / assessed at a later date (may be needed for the job)

Asset Experience

• Experience processing invoices
• Experience liaising with local officials
• Experience in using financial and/or accounting systems such as SAP, STAR, DRMIS or other
• Experience in bookkeeping or accounts receivable/payable

Conditions of employment

• Reliability Status
• Must be legally entitled to reside and work in the country of employment indefinitely (e.g. national of European country)
• Must be able to upgrade to NATO Secret during the course of employment

Operational requirements

• Depending on work requirements, hours of work may vary from time to time

Other Information

• Your application must include an email address and you must ensure that this address is functional and monitored at all times and accepts messages from unknown users (some email systems block these types of email). It is the candidates' responsibility to inform us of a change of contact information during the course of this selection process. Failure to respond in a prescribed timeframe may result in elimination from this process. 
• You may be assessed using one or more of the following tools: written exams, interview, and other assessment tools.
• Your overall conduct and communications, including email correspondence, throughout the entire process may be used in the assessment of qualifications.
• Achieving the pass mark on any of the assessments used does not mean you will move forward in the selection process. Management may decide to use a score that is higher than the pass mark on any of the evaluations used throughout the selection process. 
• Appointments are based on merit, which is achieved when the person appointed meets the essential qualifications for the work to be performed, and consideration has been given to:
  • Any additional qualifications that are an asset to perform the work or for the organization, currently or in the future;
  • Any current or future operational requirement; and/or
  • Any current or future organizational need.
• Costs associated with assessment or relocation will not be paid or reimbursed by the employer (i.e. travel or any other administrative costs)
• Lateral transfers are possible within the organization, and these individuals may be given preference in the staffing process.
• Please include proof of your indefinite entitlement to live and work in the country where the employment opportunity is located (i.e.: copy of passport). Please note that the Canadian Forces Support Unit (Europe) does not sponsor work permits directly or indirectly.
• Security clearance:  Those selected must meet this condition on appointment and maintain it throughout their tenure in the position.
• The successful applicant will be obliged to take care of their own safety and health at their prospective place of work within their ability and in accordance with the instructions and orders of the employer. Furthermore, they are also obliged to take care of the safety and health of persons, who are affected by their actions or omissions at work.  They are to report any direct and considerable danger to health and safety as well as failures of the safety systems to the employer or the relevant supervisor without any undue delay.
• Only applications submitted in English will be considered.

INFORMATION LEAFLET: Germany

Some basic information regarding contract conditions

Reference:

Collective Tariff Agreement (CTA II)

Creating an account:

Follow the simple steps on the next age to create an account- it's that easy! You will then be directed to build your personal profile. 

If you have any questions or concerns, please contact: CFSUERCPO-StaffingServices@forces.gc.ca

Thank you for your interest, we look forward to viewing your submission.

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